Pastor's Study
A sermon pipeline from Idea to Ready, plus an illustration library you can search by topic. It even shows how often you've used each story.
Built by a pastor, for pastors · Notion template
Run Sunday without the chaos.
Sermons, run-sheets, rotas and pastoral care, all connected in one Notion workspace. It tells you what's ready, who needs cover, and who needs a call before anything falls through the cracks.
Works on Notion's free plan · Set up in 30 minutes · 14-day money-back guarantee
Saturday night shouldn't feel like a fire drill.
The WhatsApp rota scramble
Someone drops out on Saturday and you find out at 9:45 on Sunday morning.
Sermon notes everywhere
Ideas in your phone, illustrations in old notebooks, and the perfect story you can never find again.
People slipping away quietly
A visitor never gets a follow-up call. A member stops coming, and nobody notices for weeks.
Everything in one place
Six connected databases. Five dashboards. One calm Sunday.
Every sermon, run-sheet item and rota shift links to a service date, so each team sees exactly what it needs.
Production & Tech Deck
A live run-sheet that works out end times for you and flags long segments. Tech notes and desk assignments sit side by side.
Rota & Volunteer Matrix
See every shift, who's confirmed and where the gaps are. A burnout monitor flags anyone serving four or more times a month.
Community & Care Hub
An urgent care radar plus overdue check-in alerts after 30 days. A visitor pipeline takes each newcomer from first visit to membership.
Volunteer Hub
Send volunteers one link. They see only their own shifts, and they can flag "need cover" in one tap.
AI Pastor's Assistant
Ready-made prompts turn transcripts into sermon notes and draft visitor follow-ups. They also suggest illustrations and write small group questions.
How it works
It watches the details, so you can shepherd the people.
- 01
Plan the service
Add the date, then link the sermon, run-sheet and rota. A readiness check goes green when everything's in place.
- 02
Share with volunteers
Each volunteer opens the hub and sees their shifts. When someone can't make it, the gap shows up on Mission Control straight away.
- 03
Get alerted early
You're flagged about overdue check-ins, overworked volunteers and segments that run long, well before Sunday.
- 04
Run Sunday from one screen
The tech team follows the live run-sheet, with timings and cues side by side.
Privacy built in
A step-by-step UK GDPR setup guide keeps pastoral notes in a staff-only space, away from volunteers. Most templates skip this.
UK & Nigeria editions
Pay in pounds or naira. It fits large and small congregations, from city churches to fellowships just getting started.
Made by a pastor
Designed by a senior pastor who is also an AI engineer, and tested in a real church across two countries.
"[ADD A REAL QUOTE FROM AN EARLY PASTOR OR CHURCH ADMIN]"
Pricing
Pay once. Use it every Sunday.
No subscription. Lifetime updates to your edition.
Starter
For small churches getting organised
£29
- Sermon Vault & Illustration Vault
- Sunday Run-Sheet with auto timings
- Rota & Volunteer Matrix
- Quick-start guide
Everything included
Complete OS
The full system for your church, large or small
£69
- Sermon Vault & Illustration Vault
- Sunday Run-Sheet with auto timings
- Rota & Volunteer Matrix with burnout monitor
- All 6 databases and 5 dashboards
- Community & Care Hub with visitor pipeline
- Volunteer Hub with personal rota view
- AI Pastor's Assistant prompt library
- UK GDPR setup & data protection guide
- Video walkthrough
Done-for-you
We set it all up for your church
£350+
- Everything in Complete OS
- Installed and customised to your church
- Your existing rota and member list imported
- 1-hour live training for your staff
- 30 days of support
Requires a free Notion account. 14-day money-back guarantee, no questions asked. Just email support@churchadminos.com.
Questions pastors ask
Do I need a paid Notion plan?
No. Church Admin OS works on Notion's free plan. Larger teams may want a paid plan for more guest invites and page-level permissions, and the setup guide explains when it's worth it.
How long does it take to set up?
About 30 minutes for the basics. The setup guide walks you through clearing the demo data, adding your first Sunday and inviting volunteers.
Is our pastoral data safe?
The template includes a UK GDPR setup guide. It shows you how to keep care notes in a staff-only area so volunteers only ever see their own rota.
Can volunteers use it on their phones?
Yes. The Volunteer Hub works in the free Notion mobile app. Volunteers tap a link to see their shifts and can flag when they need cover.
We're a small church. Is this too much?
Not at all. Start with just the Sermon Vault and the rota, and ignore the rest until you need it. Everything is already connected, so you grow into the full system at your own pace, with no extra cost.
What if it isn't right for our church?
You're covered by a 14-day money-back guarantee, no questions asked. Email support@churchadminos.com within 14 days of buying and we'll refund you in full.
Can you set it up for us?
Yes. The Done-for-you package includes installation, customisation, importing your existing lists and live training for your team.
Give your team its Sundays back.
Set up Church Admin OS this week, and walk into your next service knowing everything is ready.
Get Church Admin OS →